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Software comparison

Hostfully vs BNB Pilot: the 2025 comparison for independent hosts

Hostfully combines an operations-focused PMS with popular guest guidebooks in North America. BNB Pilot delivers a compact stack with smart calendar, field checklists and a direct booking mini-site tailored to French-speaking hosts.

💶 Pricing: Hostfully PMS from 109 USD/month (up to 4 properties) + 14 USD per extra property + 1 % fee on direct bookings, guidebooks sold separately vs BNB Pilot Starter free / Pro €4.99 ex-VAT per month during launch, no commission.
✨ 2025 updates: revenue analytics, direct booking mini-site and mobile checklists included.
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Updated October 2025 using public sources and independent host feedback.

Positioning of both solutions

Hostfully at a glance

  • • Cloud PMS with automations, reservation pipeline and native guidebook integrations.
  • • PMS plans plus paid Guidebook option, direct booking fees apply.
  • • US-based support, comprehensive yet dense interface with rich documentation.

BNB Pilot in short

  • • Built in France for independent hosts managing 1 to 30 properties directly.
  • • Unified calendar, mobile checklists, revenue analytics and a direct booking mini-site.
  • • Fast human support (chat, video, Slack) with a roadmap shaped with early hosts.

Comparison table: Hostfully vs BNB Pilot

Criterion Hostfully BNB Pilot
Public pricing 1109 USD/month (≤4 properties) + 14 USD per extra + 1 % on direct bookings, guidebooks priced separately ✓Starter free (1 property) or Pro €4.99 ex-VAT per month during launch, zero commission
Onboarding 2Assisted onboarding (webinars, sessions) over 2–3 weeks recommended ✓iCal import assistant, checklist templates, get started in < 30 minutes
Calendar sync 3API connectors for Airbnb/Vrbo/Booking plus iCal, many integrations ✓Automated iCal sync (up to every 10 minutes), ICS/CSV exports, conflict detection
Direct bookings 4White-label site with Stripe/Authorize payments and per-booking fees ✓BNB Pilot mini-site, instant quotes, secure Stripe payments and local tax handling
Operations 5Task pipeline, owner portal, basic checklists without dedicated mobile app ✓Real-time operations board, mobile checklists, photo validation and team alerts
Support 6US/EN support, extensive help centre, premium plan with account manager ✓Direct FR/EN support, Slack/video calls, replies < 24 business hours
Data & analytics 7Financial reporting, QuickBooks/Xero integration, CSV and API exports ✓Revenue & occupancy analytics, CSV/ICS exports, change logs

Why hosts switch to BNB Pilot

Unified smart calendar

Week and month views with conflict alerts, notes and checklists on every stay so nothing slips.

Field operations board

Mobile checklists, timestamped photos and co-host validations guide every teammate on site.

Direct bookings & analytics

Direct booking mini-site with Stripe payments and revenue dashboards to track performance.

Suggested migration plan

  1. 1. Audit your Hostfully automations

    List messaging flows, tasks and guidebook integrations to replicate in BNB Pilot or third-party tools.

  2. 2. Configure BNB Pilot

    Create properties, import calendars, set up checklists and launch your Stripe-powered mini-site.

  3. 3. Train your teams

    Share BNB Pilot access with owners and field staff, run a live test before switching off Hostfully.

Need a hand? Email contact@bnb-pilot.com for a guided migration.

Frequently asked questions

Can BNB Pilot replace Hostfully guidebooks?

BNB Pilot ships a mini-site and checklists. For rich guides you can embed Notion, Google Sites or keep Hostfully guidebooks.

What happens to my deal pipeline?

BNB Pilot stay files show each step (option, payment, stay) with history and automated nudges.

How do I work with co-owners?

Invite owners with view/co-manage rights, share financial exports and track requests in the notes tab.

Is BNB Pilot support bilingual?

Yes. The team in France assists you in French/English via chat, email and video.

Run your stays with BNB Pilot

A calm command centre with a clear calendar, field checklists and unlimited exports for your short-term rentals.

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